Last updated: January 27, 2025
Introduction
The St. Augustine Airport Pilots Association ("SAAPA," "we," "our," or "us") is committed to protecting the privacy of our members, visitors, and website users. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or become a member of our organization.
By using our website or providing your information to us, you agree to the practices described in this policy. If you do not agree, please discontinue use of our website.
Information We Collect
Information You Provide
We may collect personal information that you voluntarily provide, including:
- Account and membership information: name, email address, phone number, mailing address, and pilot certificate details when you register or join SAAPA.
- Payment information: billing details when you pay membership dues, purchase merchandise, or make donations. Payment card details are processed securely by our payment provider and are never stored on our servers.
- Contact form submissions: any information you include when sending us a message through our website.
- Event participation: registration details, dietary preferences, or other information related to SAAPA events and flyouts.
- Profile information: optional details such as a profile photo, aircraft information, or biographical notes you choose to share.
Information Collected Automatically
When you visit our website, certain information may be collected automatically, including:
- Browser type and version
- Operating system
- Pages visited and time spent on those pages
- Referring website or link
- IP address
How We Use Your Information
We use the information we collect to:
- Process membership applications and renewals
- Communicate with you about events, meetings, and association news
- Process payments for dues, merchandise, and event registrations
- Maintain a member directory accessible to current members
- Send email newsletters and important announcements
- Improve our website and the services we offer
- Respond to inquiries and contact form submissions
- Administer scholarship programs and other association initiatives
Cookies and Tracking
Our website uses cookies and similar technologies to maintain your session, remember your preferences, and understand how visitors interact with our site. These include:
- Essential cookies: required for authentication and core website functionality.
- Analytics cookies: help us understand how visitors use our website so we can improve the experience.
You can control cookie settings through your browser. Disabling essential cookies may affect your ability to log in or use certain features.
Third-Party Services
We rely on trusted third-party services to operate our website and process information. These providers have their own privacy policies and handle your data in accordance with their respective terms:
- Stripe: We use Stripe to securely process payments for membership dues, merchandise, and donations. Stripe collects and processes payment card details directly. Your card information is never stored on SAAPA servers. See Stripe's Privacy Policy.
- Supabase: We use Supabase for user authentication and data storage. Account credentials are managed securely through their platform. See Supabase's Privacy Policy.
- Resend: We use Resend to send transactional and informational emails, including membership confirmations, event reminders, and newsletters. See Resend's Privacy Policy.
Data Sharing and Disclosure
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:
- Member directory: Your name and optional contact details may appear in the SAAPA member directory, which is accessible only to current members.
- Service providers: We share information with the third-party services described above solely to operate our website and fulfill our organizational functions.
- Legal requirements: We may disclose information if required to do so by law or in response to a valid legal request.
Data Retention
We retain your personal information for as long as your membership is active or as needed to provide you with our services. If you cancel your membership, we may retain certain information for a reasonable period to comply with legal obligations, resolve disputes, and enforce our agreements. Non-personal, aggregated data may be retained indefinitely for analytical purposes.
Data Security
We implement reasonable technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
Your Rights
As a user of our website or a member of SAAPA, you have the right to:
- Access your data: Request a copy of the personal information we hold about you.
- Update your data: Correct or update your personal information through your account profile or by contacting us.
- Delete your data: Request deletion of your personal information, subject to any legal retention requirements.
- Opt out of communications: Unsubscribe from non-essential emails at any time using the link provided in our messages.
To exercise any of these rights, please contact us at the email address listed below.
Children's Privacy
Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will take steps to delete it promptly.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review this policy periodically to stay informed about how we protect your information.
Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
- Email: info@saapaclub.com
- Mail: St. Augustine Airport Pilots Association, P.O. Box 1867, St. Augustine, FL 32085
